Transfer Funds Between Bank Accounts

If you are like most of us, you have two or more business bank accounts and often transfer funds between accounts.

There is an easy way to do this in QuickBooks!

You may have one account for your General Operating Funds, another for Payroll or Credit Card Processing, or a Business Savings account. When you transfer funds between accounts at your bank or online, you also need to reflect a "transfer of funds" in QuickBooks.

I'll use my business practice as an example:

I maintain a separate checking account into which customer payments made by credit card are deposited. This allows me to track credit card deposits and the time it takes to post in a separate account. It also makes reconciling my bank accounts so much simpler.

Once a week, I transfer the funds online from t he Credit Card Account to the Operating Account.

Then I make a simple transfer in QuickBooks by using the BANKING module located at the center of the top tool bar in QuickBooks.

From the drop down list, I select TRANSFER FUNDS. This brings up a great little form that is pretty self explanatory.

Just select the "from" account in the top line, then the "to" account in the second line. Enter the transaction date & amount. There is a memo line at the bottom where you can make a note of the reason for the transfer (June payroll for example).

Select SAVE and CLOSE and you're finished. QuickBooks reduces the money in the "FROM" account and increases the money in the "TO" account in one quick process.

Try this the next time you need to record Account-to-Account transfers in QuickBooks.

I hope you find this useful...check back for more QuickBooks Gal tips.

Got a QuickBooks Mess? Call The QuickBooks Gal!

If you are looking for QuickBooks Enterprise Support,
QuickBase Support, Point of Sale Support
or if you're looking for Cash Register Solutions,
call us - we're Intuit Solutions Providers.

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Sales, Installation, Training & Support!

775-348-9200
info@custmbiz.com

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QuickBooks Point of Sale

Welcome to the QuickBooks Minute. I’m Jayne Miller, the QuickBooks Gal.

If you are a retailer with one cash register in one store or you have 10 stores and need 10 cash register stations, then QuickBooks Point of Sale is a great solution.

In addition to being a great product, Certified Point of Sale ProAdvisors are local and accessible when you need assistance. Their proven experience in the Point of Sale software and hardware installation, implementation and training is an added bonus when using this product.

This is a dynamic product. Our clients like the product and they really like the fact that they can find a local expert to help them get started.

When you are ready to move up to a Point of Sale system, call us...we're QuickBooks Certified Point of Sale ProAdvisors who can answer your questions, provide installation & implementation support, and offer premium pricing in our online store.

That's today's QuickBooks Gal minute.
Please come back for more tips and tricks for QuickBooks users.

I’m Jayne Miller, the QuickBooks Gal. Thanks for listening.

Got a QuickBooks Mess? Call The QuickBooks Gal!

QuickBooks, Enterprise Solutions, Point of Sale, Peachtree
Microsoft Office Accounting & Microsoft Point Of Sale

Reno 775-348-9225
Tahoe 775-348-9200
Sacramento 916-216-4949

QuickBooks 2005 Product Sunsets

“Quicklet” - A Podcast for QuickBooks Pro, Premier, Enterprise Solutions, Point of Sale and Peachtree users featuring helpful information, tips, tricks and suggestions for bookkeepers, business owners, and consultants.

Got a QuickBooks Mess? Call The QuickBooks Gal!

Hi, I'm Jayne Miller, The QuickBooks Gal. Welcome to another in my series of “Quicklets” – informational podcasts about QuickBooks, Peachtree and related bookkeeping topics.

Final Reminder: Upgrade QuickBooks Now!

Those of you still using QuickBooks 2005 (Pro or Premier) or QuickBooks Enterprise Solutions 5.0 AND processing your own payroll. Please, upgrade to the newest version of QuickBooks before May 31st. We have made this point before, but it is incredibly important to do this. If you don't, you will find that when you go to pay your employees in the first week of June, you'll be in trouble. Inuit's sunset policy means that if you use payroll, process credit cards in QuickBooks, or care about getting technical support directly from Intuit, you must upgrade by May 31, 2008. Please don't hesitate to call us if you need expert assistance in upgrading to the 2008 edition. And don't miss out on the opportunity to save 15-20% on your software by using our web store. Don't be the person who calls on June 6th and says "my payroll isn't working!" (though, we're happy help even if you are that person - you' may find yourself in line behind the 20 other people who are calling with the same crisis).

QuickBooks Gal News!

We are now QuickBooks Point of Sale Retail Solutions Providers!

If you are a business owner in Reno, Carson City, Lake Tahoe
or Sacramento, give us a call! We service the West - Call Us!

We're ready to assist with all your needs
from sales to installation & implementation to support!

If you are using Point of Sale, be sure to get the newest update - R3.

Make sure you are updating your QuickBooks software regularly! Intuit is always working to improve their software and the updates they make available for download make your life easier! You can go to the Help menu inside your program to get updates.

Well, that’s it for now. Please tune in again for another in our Quicklet© series. If there are topics you would like me to cover send me an email at jayne@quickbooksgal.com.

I welcome your ideas, questions and comments.

Got a QuickBooks Mess? Call The QuickBooks Gal!

I’m Jayne Miller, The QuickBooks Gal. Thanks for listening.

Reno - Carson City -Tahoe - Sacramento

775-348-9200 916-216-4949

Jayne Miller, Owner & Senior Consultant
Custom Business Solutions ©2006, 2007, 2008, all rights reserved

QuickBooks Point of Sale

“Quicklet” - A Podcast for QuickBooks Pro, Premier, Enterprise Solutions & Point of Sale users featuring helpful information, tips, tricks and suggestions for bookkeepers, business owners, and consultants.

Hi, I'm Jayne Miller, The QuickBooks Gal. Welcome to another in our series of “Quicklets” – informational podcasts about QuickBooks and related bookkeeping topics. Today's topic is QuickBooks Point of Sale. If you are a retailer with one cash register in one store or you have 10 stores and need 10 cash register stations, then QuickBooks Point of Sale is a great solution.

In addition to being a great product, Certified Point of Sale ProAdvisors are local and accessible when you need assistance. Their proven experience in the Point of Sale software and hardware installation, implementation and training is an added bonus when using this product.


Point of Sale is available in three versions: Basic, Pro and Multi-Store. I'm going to discuss some of the features of each version now and, of course, you can find a link to detailed information and pricing at blog.quickbooksgal.com.

Point of Sale Basic

• Tracks inventory, sales and customer info
• Integrates with QuickBooks Financial Software
• Runs key reports to track business performance
• Processes credit, debit & gift cards

Use Point of Sale Basic edition for your small store to keep track of your inventory and sales information. You can accept credit cards and debit cards; create and accept gift cards, process vital business reports and it integrates with QuickBooks so you can easily transfer daily activity to your financial software at the end of the day. You can use the software with or without the approved hardware.

Point of Sale Pro

• Advanced inventory tools
• Sales orders, special orders & layaways
• Track commissions, tips & employee time
• Customize price tags, receipts & more

Take the next step...all the features of Basic and more. I especially like the addition of Employee time, commission and tip tracking. It integrates with your QuickBooks software to simplify your bookkeeping.

Point of Sale Multi-Store

• Manage up to 10 stores (up to 10 workstations per store) from headquarters
• Multi-store performance and inventory reports
• Track inventory between stores
• Rewards cards - track customer purchases, create and redeem rewards cards
  

All the power an performance of the Pro Version and more. You can manage your operations from a single location. Enhanced customization. It still integrates with QuickBooks financial software so bookkeeping is a snap. Great reports; great security and role assignment features make this a perfect solution for a multi-store merchant.

This is a dynamic product. Our clients like the product and they really like the fact that they can find a local expert to help them get started. When you are ready to move up to a Point of Sale system, call a QuickBooks Certified Point of Sale ProAdvisor to answer your questions and provide installation & implementation support. You'll be glad you did!

QuickBooks Point of Sale Tips

• Hire a professional to assist with installation & implementation
• Hire a professional to install or inspect your network adequacy prior to POS installation - check with your QuickBooks Point of Sale professional; they may do this for you or have a trusted & trained professional on staff
• Verify that your hardware meets the specifications required to run Point of Sale
• If you are already using an older version of Point of Sale, consider the value of updating to a newer version; especially if your version is more than 3 years old - the improvements in the newer versions of Point of Sale may be worth the investment
  
• Realistically evaluate and determine your budget for:
• Professional support to determine the right version for you, purchasing, installing, and training
  
• Software purchases and/or upgrades . Do you want only Point of Sale or will you also use QuickBooks financial software to do your bookkeeping?
  
• Hardware purchases or upgrades - is your current hardware POS ready?
• Internet connection
  
• Data entry
• Time needed to install, implement and train your staff

As always, the most important tip I can offer to you is to back up your work. Get a flash drive or learn to use the cd writer on your computer, purchase an external back up device or look into online back up services. This is the most important daily routine you can practice.

Don't forget, November 4th is the day most of the country will have to adjust clocks to accommodate the new Daylight Savings Time. Your computer may or may not be affected by this change. If you want to find out more, visit Microsoft's Daylight Savings Time Support Center at http://support.microsoft.com/gp/cp_dst to learn more. I've put a link to that site on my blog.

I hope you find my Quicklet helpful. I'll be doing more Point of Sale podcasts in the future. If you have specific questions, please send me an email. If you are a Peachtree user, check out peachpods.custmbiz.com and look for some great Microsoft discussions on our new Podcast at Micropods.custmbiz.com.

Don’t forget that we are now serving Incline Village, Lake Tahoe and Truckee, California. We have two great consultants that will be happy to assist with QuickBooks or Peachtree training & support. Visit our website at tahoe.custmbiz.com. If you are using Point Of Sale and need assistance, call us!

Well, that’s it for now. I appreciate your time and hope you will join me again next time for another in our Quicklet series. If there are topics you would like me to cover or have questions, send your email to jayne@quickbooksgal.com.

I’m Jayne Miller, The QuickBooksGal. Thanks for listening.

Jayne Miller, is the owner of Custom Business Solutions, is a consulting firm in Reno, NV that specializes in providing bookkeeping and software support.

February Update Quicklet

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Hi, I’m Jayne Miller, the QuickBooks Gal. Welcome to another in our series of “Quicklets” –informational podcasts about QuickBooks and related bookkeeping topics. As a side note, I originally intended to name these little podcasts Podlets; however I recently learned that in Russian, PODLETS (Подлец) means SCOUNDREL. So, Quicklets it is!

I know it’s been a while since I’ve recorded a new Quicklet. Our office has been very busy with End of Year, W-2, and 1099 processing tasks. I hope some of my previous tips have been useful. In the coming months, I will address the changes in QuickBooks 2006 and 2007 and we’re going to talk more about QuickBooks Point of Sale 2007 (v 6).

Just recently, The QuickBooks Gal was mentioned on www.thetechgap.com.
I want to say thanks to those folks at that website, and to all of you who have visited my website & listened to my podcasts. I also teleconferenced with the folks at Intuit and am pleased to let you know that they will be carrying our Quicklet podcasts on their community site now.

One more news tidbit before we get down to business, next month The QuickBooks Gal will expand to Peachtree and Microsoft Office Accounting podcasts – PeachPods and MicroPods. I’ll have more information in my next Quicklet and will give you the location of the podcasts & blogs soon.


In my last Quicklet, I mentioned the CPA Technology Advisor magazine. As I continue to explore and rave about the new features in QuickBooks 2007, a recent article in that magazine about the Unit of Measure Conversion comes to mind. I don’t think I could cover this better than Doug Sleeter, owner & founder of the Sleeter Group of QuickBooks Advisors, did in his article. If you would like to find out more about the new features that he addresses, go to www.CPATechAdvisor.com/IntersectionLive/ColumnistCorner.

This month, Doug covers the following new features:
• Unit of Measure Conversion
• Improved Default Chart of Accounts
• Interface Improvements

Last month, he addressed:
• Accountant’s Copy Enhancements
• New Payroll features
• Google Search & Marketing Tools
• Shipping Manager Improvements

I won’t keep referring you to other sources forever, but sometimes a great resource is the best information I can pass on.



Are you backing up your data?


I know I have discussed this before, but it is so important, I have to go there again. If you are a QuickBooks user, it is critical that you get a method of backing up. I use a simple USB flash drive that can be purchased at any office supply store. A 512 MB drive holds the equivalent of 350 floppy drives. If you take a lot of pictures or store a lot of data that you wouldn’t want to lose, or if you are a practitioner with multiple client data files, you may want to purchase an external hard drive (USB connection). I have one with a capacity equal to that of my computer. I just plug it into the USB port and back up every time I access and affect any file on my computer. I can lock it up when I leave the office and know that my back up is complete and secure. When I originally purchased it, I backed up everything on my computer.


Once again, I want to remind you that 1099 and W-3 Federal copies must be mailed next week, February 28, 2007. You must postmark these by midnight.

One point worth mentioning: It’s a good idea to send those forms by Certified Mail; and on a related issue, be sure that you print the online receipt when you submit your 941 tax payments. If you call in the taxes, create a receipt form in Word or Excel that records your payments and the authorization number they give you. If you pay at your bank, get a receipt and keep it with your payment record.

Next time: How to choose a QuickBooks Pro Advisor
Passwords and security

Upcoming:

• What do you need to start a business? (Insurance, license, etc)
• Payroll – Ugh! I have a business with employees– now who wants a piece of me? (Social Security, Medicare, State Unemployment, FUTA, who else?)
• Using Credit Cards to pay bills, make purchases
• Converting Peachtree to QuickBooks
• Creating a new file in QuickBooks from an old one (Import lists vs. deleting transactions)
• Recording cash purchases and owner purchases/contributions

Once a month, I will be dedicating a podcast to your questions. Got a QuickBooks question? Send it to me and I’ll try to include it in our monthly Q&A Quicklet!


Well, that’s it for this week. I appreciate your time and hope you will join us again next week. Don’t forget to visit our websites, www.quickbooksgal.com and www.custmbiz.com for more information about me and our services. You can send me an email at jayne@quickbooksgal.com if you have questions or would like to enroll in our weekly QuickBooks classes. We’ll be expanding our schedule and the classes offered in the Spring, so be sure to check our site often.

I’m Jayne Miller, the QuickBooks Gal. Thanks for listening!

Custom Business Solutions, is a consulting firm in Reno, NV that specializes in providing bookkeeping and software support.